Anti Slavery and Human Trafficking Policy
Anti-Slavery and Human Trafficking Policy
Solutions for Accounting Ltd
Version: 2.1
Approved by: Board of Directors
Date: 17th February 2026
1. Purpose of this policy
Solutions for Accounting Ltd (“the Company”) is committed to preventing modern slavery, human trafficking, forced labour, and all forms of exploitation within our operations and supply chains.
This policy sets out our responsibilities under the Modern Slavery Act 2015 and explains how we identify, prevent, and address modern slavery risks.
2. Scope
This policy applies to:
- All employees, directors and officers
- Contractors, agency workers and consultants
- Suppliers, subcontractors and service partners
- Any party acting on behalf of the Company
We require our suppliers to apply equivalent standards within their own operations and supply chains.
3. Definitions
In line with UK statutory guidance and the Modern Slavery Act:
3.1 Modern Slavery: A collective term that includes slavery, servitude, forced labour, bonded labour, and human trafficking.
3.2 Slavery & Servitude: Situations where a person is owned or controlled by another and is unable to refuse or leave due to coercion or threats.
3.3 Forced or Compulsory Labour: Work or service extracted under threat, coercion, deception, or penalty.
3.4 Human Trafficking: Arranging or facilitating the movement of an individual with the intention of exploiting them.
3.5 Child Labour: Work that deprives children of their childhood, education, dignity or development, or exposes them to harm.
4. Policy Statement
Solutions for Accounting Ltd maintains a zero‑tolerance approach to all forms of modern slavery and human trafficking within our organisation and supply chain.
We are committed to:
- Implementing systems and controls to prevent modern slavery
- Conducting risk‑based due diligence on suppliers
- Ensuring transparent and ethical procurement practices
- Taking prompt action where concerns arise
Continuous improvement in line with updated UK Home Office guidance
5. Roles and Responsibilities
5.1 Senior Leadership
Responsible for approving this policy, overseeing compliance, and ensuring appropriate governance.
5.2 Managers
Must ensure teams understand and comply with the policy, including supplier oversight and reporting obligations.
5.3 Employees and Workers
Everyone working with or for us must:
- Prevent, detect, and report modern slavery risks
- Not engage in or ignore any behaviour that breaches this policy
- Complete any required training
5.4 Suppliers
Suppliers must:
- Adhere to this policy and any related Codes of Conduct
- Cascade anti‑slavery requirements to their own subcontractors
- Provide evidence of controls when requested
6. Supply Chain Due Diligence
In line with the Home Office’s six reporting areas, we adopt a structured approach to supply chain risk management:
6.1 Organisational Structure & Supply Chains
We map key areas of our supply chain and maintain visibility of high‑risk suppliers.
6.2 Policies
This policy is supplemented by our ethical procurement and employment practices.
6.3 Due Diligence Processes
We may conduct:
- Supplier vetting during onboarding
- Risk‑based audits
- Contractual prohibitions against forced labour
- Review of labour agency compliance
6.4 Risk Assessment & Management
We evaluate risks based on:
- Geography
- Use of contract or agency labour
- Industry‑specific risk factors
6.5 Monitoring & Evaluation
We regularly review our risk controls and effectiveness.
6.6 Training
Training is provided to relevant staff to ensure understanding of obligations and risk indicators.
7. Reporting Concerns
We encourage all employees and stakeholders to report concerns immediately through:
- Line Manager
- HR Department
- Anonymous whistleblowing channels (where applicable)
There will be no retaliation for raising concerns in good faith.
8. Compliance and Consequences for Breach
If any individual or organisation working on our behalf breaches this policy, we will take appropriate action, which may include:
- Investigation and remediation
- Suspension or termination of relationships
- Reporting to law enforcement where required
9. Continuous Improvement & Transparency
Where required under Section 54, our annual Modern Slavery Statement will be:
- Approved by the Board
- Published on our website
- Linked from our homepage as required by law
We recognise that not identifying risks may indicate insufficient due diligence, and we commit to transparent reporting of risks and mitigation measures.
10. Review of This Policy
This policy will be reviewed annually or following significant legislative or operational changes.
Reviewed on behalf of the board of Directors by
J W Ingleby, Director
17th February 2026
